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You can also automate creating duplicate versions of the document every time you
save, retaining the name and location of the original, but with the words “Backup of”
preceding the lename. See “Saving a Backup Version of a Document Automatically” on
page 40.
Saving a Backup Version of a Document Automatically
Each time you save a document, you can automatically retain a copy of the last saved
version. That way, if you change your mind about edits you made, you can go back to
(revert to) the backup version of the document.
The best way to create backup versions is dierent, depending upon which version
of Mac OS X you’re running. Mac OS X v10.7 (Lion) and later automatically saves a
snapshot of your document every time you save. You can access an archive of all
of the previous saved versions at any time. To learn about accessing and using past
document versions in Mac OS X v10.7 (Lion), see “Finding an Archived Version of a
Document” on page 40.
If you’re running Mac OS X v10.6.x (Snow Leopard) or earlier, you can set up Pages to
automatically create a copy of the last saved version of your document. You may also
nd this useful if you’re running Mac OS X v10.7 (Lion), and you want to save a backup
version of your document on another hard disk on your network.
To create an archive of previously saved versions of your document on Mac OS X
v10.7 (Lion) or later:
Choose File > “Save a Version,” or press Command-S. m
To create a copy of the last saved version of your document:
Choose Pages > Preferences, click General, and then select “Back up previous version m
when saving.”
The next time you save your document, a backup version is created in the same
location, with “Backup of” preceding the lename. Only one version—the last saved
version—is backed up. Every time you save the document, the old backup le is
replaced with the new backup le.
Finding an Archived Version of a Document
If you saved archived versions of your document on Mac OS X v10.7 (Lion) or later,
you can browse the archive to identify any earlier version that you want to restore
or reference. After you identify the archived version that you want, you can restore it
as a fully editable copy, or you can just extract from it any text, images, or document
settings that you want to use again.
To browse archived versions of your document:
1 Open the document for which you want to access older versions, and hold your
pointer over the name of the document at the top of the Pages application window.
40 Chapter 2 Creating, Opening, and Saving a Document
- Pages ’09 1
- User Guide 1
- Contents 3
- 4 Contents 4
- Chapter 5: Working with Text 5
- 6 Contents 6
- Contents 7 7
- Chapter 8: Using Tables 8
- Contents 9 9
- Numbers Data 10
- Contents 11 11
- Welcome to Pages ’09 13
- Pages Tools and Techniques 15
- Word Processing Templates 17
- Page Layout Templates 17
- Document Viewing Aids 18
- Document Page Views 19
- Layout View 19
- The Toolbar 21
- The Format Bar 23
- The Inspector Window 23
- The Media Browser 24
- The Fonts Window 25
- The Colors Window 26
- Rulers and Alignment Guides 27
- The Styles Drawer 27
- Research and Reference Tools 30
- The Warnings Window 31
- Document 32
- Opening an Existing Document 34
- Saving A Document 37
- Undoing Changes 39
- Saving a Copy of a Document 39
- Past document versions 41
- Viewing Document Information 43
- Working with Document Parts 44
- Managing Document Settings 45
- Setting Document Margins 46
- Using Page and Line Breaks 47
- Using Layouts 49
- Dening Columns 50
- Dening Column Breaks 51
- Dening Layout Breaks 51
- Dening Layout Margins 52
- Using Headers and Footers 54
- Adding a Footnote 55
- Creating Sections 59
- Viewing Thumbnails 60
- Adding and Deleting Sections 60
- Reorganizing Sections 61
- Reusing Sections 63
- Using a Table of Contents 64
- Styling a Table of Contents 65
- Reviewing and Revising 69
- Documents 69
- To learn about Go to 70
- Controlling Tracked Changes 72
- Viewing Tracked Changes 73
- Using Comments 76
- Click to delete the comment 77
- Working with Text 78
- Placeholder text 79
- The entire text area is 79
- Adding New Template Pages 80
- Deleting Pages 80
- Selecting Text 81
- Creating Outlined Text 84
- Changing Text Size 84
- Changing Text Capitalization 85
- Changing Fonts 86
- Adjusting Font Smoothing 86
- Adding Accent Marks 87
- Using Smart Quotes 89
- Aligning Text Horizontally 90
- Aligning Text Vertically 91
- Changing Text Color 93
- Setting a New Tab Stop 94
- Changing a Tab Stop 95
- Deleting a Tab Stop 96
- Changing Ruler Settings 96
- Setting Indents 97
- Creating an Outline 98
- Creating Lists 100
- Formatting Bulleted Lists 101
- Formatting Numbered Lists 102
- Formatting Ordered Lists 103
- Adding a Floating Text Box 104
- Adding an Inline Text Box 105
- Linking Floating Text Boxes 106
- Select a fill color 107
- Select to place a fill 107
- Adding Borders and Rules 108
- Presenting Text in Columns 108
- Putting Text Inside a Shape 109
- Linking to a Webpage 110
- Type the email address of 111
- Type the message subject 111
- Editing Hyperlink Text 113
- Using Automatic Hyphenation 116
- Inserting a Nonbreaking Space 118
- Checking for Misspelled Words 118
- Proofreading Documents 120
- Finding and Replacing Text 120
- Type the word or phrase 121
- Working with Styles 123
- Applying Styles 125
- Creating New Styles 126
- Renaming a Style 127
- Deleting a Style 127
- Modifying Character Styles 127
- Modifying Paragraph Styles 129
- Finding and Replacing Styles 134
- Other Objects 137
- Working with Images 138
- Masking (Cropping) Images 141
- Reducing Image File Sizes 142
- Creating Shapes 145
- Adding a Predrawn Shape 146
- Adding a Custom Shape 146
- Editing Shapes 147
- You can also drag a point 149
- Drag a control handle or 149
- Drag to straighten or 150
- Using Sound and Movies 152
- Adding a Sound File 153
- Adding a Movie File 154
- Selecting Objects 157
- Deleting Objects 158
- Modifying Objects 164
- MathType 174
- Using Tables 176
- Using Table Tools 177
- Resizing a Table 179
- Moving Tables 180
- Converting Text to a Table 181
- Selecting a Table 182
- Selecting a Table Cell 182
- Selecting Table Cell Borders 184
- Adding Rows to a Table 185
- Adding Columns to a Table 186
- Adding Table Footer Rows 188
- Alternating Table Row Colors 189
- Sorting Rows in a Table 190
- Working with Table Cells 191
- Autolling Table Cells 193
- Merging Table Cells 198
- Splitting Table Cells 199
- Formatting Table Cell Borders 199
- Copying and Moving Cells 200
- Format field 208
- Drag the elements to 208
- Creating Charts from Data 221
- These squares indicate 225
- Formatting Charts 228
- Resizing or Rotating a Chart 230
- Formatting Chart Axes 230
- Showing Error Bars in Charts 235
- Showing Trendlines in Charts 236
- Separate a pie wedge by 240
- Using Scatter Charts 243
- Personalizing Documents with 246
- Address Book and Numbers Data 246
- Dening Your Own Merge Fields 249
- Merge Field Names 250
- Printing Your Document 253
- Pages document 253
- Printing Comments 256
- Emailing Your Pages Document 264
- Designing Your Own Document 265
- Templates 265
- Saving a Custom Template 272
- Index 275 275
- 276 Index 276
- Index 277 277
- 278 Index 278
- Index 279 279
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