Apple Pages User's Guide download pdf (Page 247)

Chapter 11 Personalizing Documents with Address Book and Numbers Data 247

When you want to personalize a document for multiple recipients, you specify

an Address Book group or select multiple individual cards, or choose a table in

a Numbers document. Pages creates a separate version of the content for each

Address Book contact or Numbers record. In each version of the document, the

same sender data is used, but the merge elds are personalized. Personalized results

can be printed or saved in a new document with a section for each contact.

To learn about Go to

Adding sender or merge data into a document “Merging Data from Address Book or a Numbers

Document” on page 247

Modifying or creating new merge elds “Dening Your Own Merge Fields” on page 249

Choosing from over 50 merge eld names to

add to your document

“Merge Field Names” on page 250

Merging Data from Address Book or a Numbers Document

Many of the Pages templates have predened merge elds, but you can also create

your own merge elds, as “Dening Your Own Merge Fields” on page 249 describes.

When a merge eld has been dened in a Pages document, you can insert contact

data into it. The original document is not aected by the merge. You can reuse the

document for additional merges as required.

To insert sender data:

Open a document that contains sender elds, such as a letter template. Pages m

automatically inserts data from your My Card in Address Book into the elds. If the

card doesn’t contain data for any of the sender elds, the eld label continues to

be displayed.

If you want to use data other than the data on your My Card as sender eld data, drag m

an Address Book card or vCard to a sender eld in the document. The new card’s data

is applied to all sender elds in the document.

Numbers document data cannot be used for Sender information. m

To insert merge data for one contact using Address Book or vCard:

1 Select the contact’s Address Book card or vCard and drag it to a merge eld.

The contact’s data appears in all the merge elds throughout the document. If

the card doesn’t contain data for one of the merge elds, the eld label continues to

be displayed.

2 Save or print the document if desired.

3 To reuse the document with another contact’s data, select another card and drag it to

a merge eld. The new data replaces the merge eld data inserted in step 1.

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Apple Pages User's Guide Page 247