Apple Pages User's Guide download pdf (Page 248)

To insert merge data for all contacts in an Address Book group:

1 Open a document that contains merge elds.

2 Choose Edit > Mail Merge, and then choose a group or All from the pop-up menu.

You can also choose a group or All in Address Book and drag it to a merge eld in

the document.

3 In the dialog that appears, do one of the following:

To create a new document that contains a section for each contact in the group, choose

New Document from the pop-up menu.

To print a personalized copy of the document for each contact in the group, choose “Send

to Printer” from the pop-up menu.

If you don’t wish to have missing contact information substituted (for example, a work

address for a home address), deselect the checkbox.

To insert merge data for contacts in multiple cards using Address Book:

1 Open a document that contains merge elds.

2 Select the Address Book cards you want to use, and then drag them to a merge eld.

In the dialog that appears, do one of the following:

To create a new document that contains a section for each contact, choose New

Document from the pop-up menu.

To print a personalized copy of the document for each contact, choose “Send to Printer”

from the pop-up menu.

If you don’t wish to have missing contact information substituted (for example, a work

address for a home address), deselect the checkbox.

To insert merge data for one or more contacts using a Numbers document:

1 Choose Edit > Mail Merge, and then click Numbers Document.

2 Choose a Numbers document in the window that appears, and click Open.

3 For each merge eld, click the Target Name pop-up menu in the Merge window, and

select a target.

4 Print the document.

5 To reuse the document with other Numbers data, select another Numbers document,

and repeat steps 1 through 4.

Note: If your document has facing pages, double-sided printing of a mail merge might

cause one document to print on the other side of a previous document.

You can also use contact information that isn’t in Address Book or a vCard for a sender

or merge eld. For more information, see “Using Contact Data Not in Address Book or a

vCard” on page 249.

248 Chapter 11 Personalizing Documents with Address Book and Numbers Data

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Apple Pages User's Guide Page 248