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Chapter 5 Working with Text 115
To work with spelling suggestions:
1 Choose Edit > Spelling > Spelling.
The Spelling window opens and the first misspelled word is highlighted.
Each language has a different spelling dictionary. To make sure that the correct
language is selected, click Inspector in the toolbar, click the Text Inspector button, and
then click More. Select a language from the Language pop-up menu.
2 To replace the incorrect spelling in the text, double-click the correct word or spelling in
the Guess list.
3 If the correct word doesn’t appear in the Guess list but you know the correct spelling,
select the misspelled word in the Spelling window, type the correct word, and click
Correct.
4 If the current spelling is correct and you want to leave it as it is, click Ignore or Learn.
Use Learn if the term is one you use often and you want to add the term to the spelling
dictionary.
If you used Learn and want to undo the effect of the Learn operation, type the word
into the text field below the Guess list, and then click Forget.
5 If no alternate spellings appear in the Guess list, select the misspelled word in the
Spelling window and try a different spelling. Click Guess to see whether new
possibilities appear in the Guess list.
6 Click Find Next and repeat steps 3 through 6 until you find no more spelling errors.
You can also hold down the Control key and click a misspelled word. From the pop-up
menu you can choose an optional alternative spelling, click Learn, or click Ignore.
Proofreading Documents
You can set the Proofreader to flag writing errors as you type, or you can check your
entire document or selected text at any time.
Proofreading identifies the following types of writing errors:
 Improper capitalization
 Punctuation errors (for example, inconsistent spacing around dashes)
 Duplicated words
 Overly complex word choices (for example, “eventuate” instead of “take place”)
 Formatting errors (for example, abbreviations that should be spelled out in formal
writing)
 Parts-of-speech errors (for example, using “an” instead of “a”)
 Jargon
 Misspellings
 Gender-specific expressions
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