Apple Newton Connection Utilities (for Windows) User Manual

1This chapter describes how to connect your Newton device to your computer,install the Newton Connection Utilities, and use the utilities to create yo

Newton Connection Utilities buttons also appear on your Newton screen.You can use these buttons to select a utility. (However, exporting andtransferri

Stop button 36storage cardsbacking up 18, 23installing packages on 31naming 8, 18problems backing up 89synchronization and 56Synchronization Set

Newton Connection Utilities User’s Manualfor Windows

K Apple Computer, Inc.© 1997 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part

iiiPreface Where to Find More Information vii1 Getting Started 1About the Newton Connection Utilities 1Installation requirements 2

2Backing Up and Restoring Information 17About backup files 17Backing up cards 18Previous backups 18Creating backup files 19Bac

6 Exporting Information From Your Newton Device 43About exporting 43Choosing when to export 44An overview of exporting 44Exporting

10 Setting Advanced Options 63About advanced options 63Changing the date range 64Resolving transfer conflicts 66About conflict res

viiThis book describes how to install and use the Newton Connection Utilities.In addition to this book, you can get answers about the Newton Connectio

On the InternetAt Apple’s Web sitesApple maintains a number of sites on the World Wide Web that provide software updates, product information, and tec

Because this is your first backup, the Newton Connection Utilitiesautomatically create a full backup of all your Newton information andpackages. If yo

2 Click the Password tab.The password options appear.3Type your old password, if you set one, in the Old Password box. If you haven’t set apassword, l

Setting up for Auto DockYou can set up the Newton Connection Utilities to automatically back up orsynchronize your Newton device when it’s connected t

3Select the options you want.m Click the Backup checkbox to indicate that you want to back up all theinformation on your Newton device during an Auto

8Tap Extras E, and then tap Prefs „.9Tap Auto Dock in the Preferences slip.10 Tap the checkbox labeled “Enable Auto Docking” to select it.11 Tap all X

17The previous chapter described how to use the Newton Connection Utilitiesto create your first backup. This chapter describes how to do additionalbac

Inside the Backups directory is a file with a name derived from the owner’sname you entered on your Newton device. This file contains the latest backu

Creating backup filesYou can back up all information and packages on your Newton device, or youcan just back up selected information and packages. The

m Automatically back up and synchronize your information when youconnect your Newton device to your desktop computer using the Auto Dock feature. (Not

A window appears with a list of items to back up. Note: When you back up your Newton device for the first time (no backupfile exists), this window do

Backing up selected information and packagesIn general, it’s a good idea to back up all information on your Newton device.However, if you’ve only adde

2 On your computer, click the Backup button.A window appears with a list of information to back up.3Select the information to back up.To select an ite

Backing up a storage cardYou can use the Newton Connection Utilities to back up the contents of astorage card.To back up a storage card, follow these

Changing the location of the Backups directoryBy default, the Backups directory is originally created in the NCU directoryon your computer. You can cr

Restoring information and packagesIf something goes wrong and you lose information on your Newton device,you can restore information from the latest b

3 In the window that appears, select the file that contains the information you want to restore.Note: With the Newton Connection Utilities, you can r

4 Click Open.You see a list of information and packages that can be restored. You canchoose items to restore or you can restore all the items. To sele

7 Click OK.Information you selected is restored to your Newton device. A status windowon your computer keeps you informed of the progress.When you res

29This chapter describes how to use the Newton Connection Utilities to install packages.You can install packages on your Newton device or on astorage

Connecting a Newton device to your computerBefore you can transfer information between the PC and your Newton device,you need to connect the two machi

3 On your Newton device, establish a connection.See Chapter 1, “Getting Started,” for instructions. 4Click the Install Package button.5 In the window

Installing packages by draggingYou can install packages by dragging package icons to the NCU icon in yourNCU directory or onto the Install Package but

This chapter describes how to use your computer’s keyboard to enterinformation on your Newton device.About keyboard entryWith the Newton Connection Ut

Starting a keyboard sessionTo start a keyboard session, follow these steps:1 Open the Newton Connection Utilities and establish a connection from you

4 Begin typing on your computer’s keyboard.The text you type appears at the insertion point on your Newton device.You can use all standard alphabetic

Ending a keyboard sessionWhen you’ve finished entering information from the keyboard, you can end akeyboard session by any of the following methods:m

This chapter describes how to import information from a file on yourcomputer to an application on your Newton device. For information aboutimporting i

Choosing when to importTy pically, you import when you want to transfer a large amount ofinformation from your computer to your Newton device. For exa

ImportingImporting a fileNote: Before you import, make sure the file you’re importing is in a formatsupported by the Newton Connection Utilities. See

4Plug the other (eight-pin) end of the serial cable into the Newton InterConnect port (orCommunication port). If you are using a MessagePad 2000, you

4Select the type of file you’re importing from the translator list.5Select or enter the name of a file to import and click OK.Depending on the type of

By default, the Newton Connection Utilities imports delimited text files withthe following format. You can change these settings to import other forma

Changing how information is importedWhen you import information to your Newton device, the information istransferred using a field map. This field map

43This chapter describes how to transfer information from an application onyour Newton device to a file on your computer. For information aboutexporti

Choosing when to exportTy pically, you export when you want to transfer a large amount of informationfrom your Newton device to your computer. For exa

Exporting all informationTo export all information from a Newton application, follow these steps:1 Open the Newton Connection Utilities and establish

3Select an application and click OK.A window appears.4Select the type of file you’re exporting.5Type the name of the file you’re exporting to.When you

7 Click Export All.All information is exported from your Newton application to a file on yourcomputer. If you changed the settings in Advanced Options

Exporting selected informationIn addition to exporting all information in a Newton application, you canselect specific information to export. For exam

You can select groups of entries by using Shift-click or Control-click. ClickSelect All to select all entries in the window.You can rearrange columns

To install the Newton Connection Utilities software, follow these steps:1 Insert the Setup 1 disk for the Newton Connection Utilities into a floppy d

51This chapter describes how to synchronize information on your Newton device with information on your computer.About synchronizationSynchronization l

An overview of synchronizingThe following illustration shows the steps you take to synchronizeinformation for the first time. This chapter describes h

Synchronizing for the first timeTo synchronize for the first time, follow these steps:1 Open the Newton Connection Utilities and establish a connectio

4 Click Choose.A window appears with a list of translators you can use.5 Select the file you want to synchronize.6 Click OK.The window disappears and

8 Repeat steps 3 to 7 for all applications you want to synchronize.You can select any combination of applications to synchronize. Eachapplication you

2Click the Synchronize button in the Newton Connection Utilities window.An alert box appears reminding you that if you synchronize using a storagecard

Changing synchronization settingsTo change synchronization settings, follow these steps:1 Open the Newton Connection Utilities and establish a connect

Changing how information is synchronizedWhen you synchronize, information is transferred and combined using a fieldmap. This field map acts as a templ

This chapter describes how to import information from a file on yourcomputer into the Newton Works application on your Newton device. Forinformation a

Preparing your computerTo prepare your computer for communication with a Newton device, followthese steps.Opening the Newton Connection UtilitiesTo

Importing a fileBefore you import, make sure the file you’re importing is in a formatsupported by the Newton Connection Utilities. See the Readme file

This chapter describes how to export Newton Works information on yourNewton device to a file on your computer. For information about exportinginformat

Exporting a fileBefore you export, make sure your computer application can read the fileformat that you select for the Newton Works document. See the

63This chapter describes how to use advanced options when you import, export,or synchronize to change how information is transferred between yourNewto

m Field Mapping: You can change how categories, or fields, of information inyour Newton application are matched to fields of information in yourcompu

2 Click Advanced Options.The Export window expands to show advanced options.Note: The date range appears only if you’re transferring information from

Resolving transfer conflictsAbout conflict resolutionYou can use advanced options to specify how conflicts are resolved when youtransfer information b

When importing or exporting, you can have the information in your computerfiles replace information on your Newton device, or vice versa, but keepspec

m Merge: When importing, entries in your computer’s application replaceconflicting entries in your Newton application, without changingunmapped field

Conflict resolution for synchronizingWhen you’re synchronizing, your choices for conflict resolution are:m Add: Entries on your Newton device are add

2Click OK and continue following the procedure in “Selecting the Type of Connection onYour Computer,” next.Selecting the type of connection on your co

Choosing a conflict resolutionThe following section describes how to choose a conflict resolution when youimport information, but you can also use it

4 Click Import.The information is imported and conflicting entries are resolved based on theconflict resolution you specified.Using field mapsYou can

Changing a field mapThe following section describes how to change a field map when you exportinformation, but you can also use it as an example for ch

3Click Field Mapping.The Field Mapping window appears. The contents of this window may varydepending on which applications you’ve selected for transfe

7 Click Export All.The information from your source application is exported to your targetapplication using the field map you defined. This field map

When you import a delimited text file, the field map looks like the following:Instead of field names, one column shows entries in the file you’re impo

Setting miscellaneous optionsTo further refine how information is transferred, you can set miscellaneousoptions. Miscellaneous options are specific to

3 Click Miscellaneous.The Miscellaneous window appears. The contents of the window varydepending on which application you’re using to transfer the inf

4 Select the desired options.Typical items you can set in Miscellaneous options includem Repeat unknown, ongoing appointments: Some calendar applicat

5 Click OK.The Miscellaneous window disappears. The options you selected remain ineffect until you change them.After you set miscellaneous options, yo

Preparing your Newton deviceBefore you use the Newton Connection Utilities, you need to tell yourNewton device how it is connected to the computer.IMP

81This chapter describes how to use the Newton Connection Utilities from yourNewton device instead of from your computer.Using the utilitiesTo use th

The connection utilities work the same way on your Newton device as onyour computer, with the exception of export. To export information from yourNewt

Importing informationWhen you import information, a slip appears asking you to select a file toimport and, if necessary, to choose a translator for th

2 On your Newton screen, tap Dock (or Connection) k.A slip appears.3Tap the information button and choose Prefs from the list of choices.A slip appear

m Stop connection if no activity: A connection you’ve established betweenyour Newton device and your computer is stopped after a period ofinactivity

87This chapter describes some problems you may encounter when using theNewton Connection Utilities. For problems related to your Newton device, seethe

Problems establishing a connectionI can’t establish a serial connection from my Newton device.m Check that your cables are connected properly. See “Co

I can’t locate backup files in the NCU directory.m You may have changed the location of backup files to another directory.See “Changing the Location o

Establishing a connectionAfter you select the type of connection, you need to establish a connectionbetween your Newton device and your computer.mTap

Problems installing packagesI can’t install a package.m You may not have enough free storage space on your storage card orNewton device. Try deleting

When I synchronize or export information, I don’t see all the data transferred to mycomputer files.m Check that you have selected all the fields of in

93You can use translators to import, export, or synchronize information in yourNewton device and applications on your computer. See the Readme fileins

m Some translators may turn repeating meetings into individual meetings. In this case, you can specify whether to transfer only the first instance or

Aadvanced options 63–79Apple customer support line viiiApple Web sites viii, 87application programsbackups and 21conflict resolution and 66–71dir

Ccables, serial 3–4, 88Card.nbk file 18cards. See storage cardschangingdate range 64–65Dock preferences 83–85field maps 72–75how information is i

97IndexNotepad information 45, 91selected information 48–49troubleshooting 91Export window 46, 48, 64, 65, 72Extras Drawer 8FField Mapping window

K, Lkeyboard, using with Newton device 33–36Keyboard button 81Keyboard Passthrough window 34keyboard shortcuts 36Mmemoryproblems restoring and 89

Oopening Newton Connection Utilities 6–7operating system. See Newton operatingsystemoptions, advanced 63–79Ppackagesbacking up 19–22description of