Apple MA790Z/A - iWork '08 - Mac User's Guide

Getting Started

10 Preface Welcome to iWork ’08 Welcome to Numbers ’08 Numbers is a new and innovative—yet familiar—spreadsheet application with over 150 functio

3 1013 Getting Started with KeynoteThis chapter takes you step by step through the process of creating a simple slideshow.What You’ll LearnThis tutori

102 Chapter 3 Getting Started with KeynoteStep 1: Create a New Document and Choose a ThemeEach slideshow is its own Keynote document.To create a n

Chapter 3 Getting Started with Keynote 103To change a slide’s theme:1 In the slide organizer (on the left side of the Keynote window), select the s

104 Chapter 3 Getting Started with KeynoteYour slideshow now contains one slide. Double-click the text and type your own.The notes field:Add notes

Chapter 3 Getting Started with Keynote 105The Slide OrganizerIn the slide organizer you can: See thumbnails of all your slides. Go to a specific

106 Chapter 3 Getting Started with KeynoteThe Notes FieldYou can display a text area where you can write notes about what you want to say about eac

Chapter 3 Getting Started with Keynote 107To delete a slide:m Select the slide in the slide organizer and press the Delete key.About Master SlidesE

108 Chapter 3 Getting Started with KeynoteAdding and Formatting TextEach slide includes various kinds of text—title, subtitle, bullets—depending on

Chapter 3 Getting Started with Keynote 109Here are ways to add a media file to a slide:m Drag the file from the Media Browser or the Finder to a me

Preface Welcome to iWork ’08 11Drag here to move the table.Click to add rows.Use headers to name rows and columns.Sort and filter rows using the

110 Chapter 3 Getting Started with Keynote2 Click Audio.3 Drag an audio file from the Media Browser or the Finder to the Soundtrack well in the Doc

Chapter 3 Getting Started with Keynote 111Adding NarrationYou can record yourself talking about each slide. When you advance to the next slide by c

112 Chapter 3 Getting Started with KeynoteYou don’t have to select the first slide, but a recorded slideshow plays only from the first recorded sli

Chapter 3 Getting Started with Keynote 113If you record a slideshow and then modify slides, the recording might be out of sync with the slides. You

114 Chapter 3 Getting Started with KeynoteTo move slides to a higher level:m Select the slide or slides and press Shift-Tab.To show or hide a group

Chapter 3 Getting Started with Keynote 115When you play a slideshow, hidden (collapsed) groups of slides appear in the presentation. If you want to

116 Chapter 3 Getting Started with Keynote2 If it’s not already selected, click Transition.3 Choose an option from the Effect pop-up menu.4 Choose

Chapter 3 Getting Started with Keynote 1176 Choose an option from the Start Transition pop-up menu:Â On Click starts the transition when you click

118 Chapter 3 Getting Started with Keynote2 To animate an object entering the slide, click Build In. To animate an object leaving the slide, click

Chapter 3 Getting Started with Keynote 119After you choose an effect for each item you want to animate, you can easily change the order in which th

12 Preface Welcome to iWork ’08 Welcome to Keynote ’08 Create spectacular presentations to amaze your audiences. Start with one of over 30 Apple-

120 Chapter 3 Getting Started with KeynoteMoving Objects on a SlideIn addition to moving objects on or off a slide, you can move objects from one p

Chapter 3 Getting Started with Keynote 121To move an object from one position on a slide to another:1 Select an object on a slide.2 In the Build In

122 Chapter 3 Getting Started with Keynote To control the speed and nature of the object’s movement, use the Acceleration pop-up menu in the Build

Chapter 3 Getting Started with Keynote 123Animating Images Using Smart BuildsKeynote provides predefined action builds you can use to animate a col

124 Chapter 3 Getting Started with KeynoteStep 5: Rehearse and Share Your SlideshowAs you develop your slideshow, you’ll want to see what it will

Chapter 3 Getting Started with Keynote 125To customize the presenter’s view:1 Choose Keynote > Preferences, and then click Presenter Display.2 S

126 Chapter 3 Getting Started with KeynoteContinue to ExploreCongratulations—you’ve completed the Keynote tutorial. Now that you’re familiar with t

127IndexIndexBBuild Inspector 118bulleted text 108Ccell controls 63, 76Cells Inspector 74chartsadding and formatting 89applying textures 94chang

128 Indexinvisible formatting characters 26iWeb blog entryexporting to 99Kkeyboard shortcuts 21Llistschanging the text or image used for bullets 3

Index 129adding sound to a specific slide 110deleting 107moving a group of 114organizing 113showing or hiding a group 114skipping during playback

Preface Welcome to iWork ’08 13Create beautiful charts with a single click.Edit chart data directly.Use the Inspector to change the attributes of

14 Preface Welcome to iWork ’08 About This Book This book contains the following chapters:Â Chapter 1, “Getting Started with Pages,” takes you st

Preface Welcome to iWork ’08 15Â Onscreen help is provided for each application. The help contains thorough instructions for completing all iWor

16 Preface Welcome to iWork ’08 Overview of iWork Tools All three iWork applications share many of the same tools. The Toolbar and Format Bar At

Preface Welcome to iWork ’08 17 The Inspector Window You can format all elements of your document using the panes of the Inspector window. The In

18 Preface Welcome to iWork ’08 To see what a control does, rest the pointer over it until its help tag appears. The Media Browser This window pr

Preface Welcome to iWork ’08 19The Font PanelAll three iWork applications use the Mac OS X Font panel, so you can use any font installed on your com

K Apple Inc. © 2007 Apple Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the writ

20 Preface Welcome to iWork ’08The Colors WindowUse the Mac OS X Colors window to choose colors for text, table cells, objects, shadows, and more.Th

Preface Welcome to iWork ’08 21Keyboard ShortcutsYou can perform many tasks by pressing certain keys. To see a complete list of an application’s sho

1 231 Getting Started with PagesThis chapter provides an overview of the basic steps for creating documents in Pages.What You’ll LearnThis tutorial sh

24 Chapter 1 Getting Started with PagesStep 1: Create a New Document and Choose a TemplateTemplates are documents with placeholder content and for

Chapter 1 Getting Started with Pages 25This part of the tutorial uses the Project Proposal template for its examples.∏ Tip: You can choose a defau

26 Chapter 1 Getting Started with PagesStep 2: Add and Format TextPages templates contain placeholder text, which shows you what text will look li

Chapter 1 Getting Started with Pages 27Changing Font Color and Other Text AttributesYou can format text using a variety of tools:Â The Format Bar.

28 Chapter 1 Getting Started with PagesYou can also use the Format Bar to modify elements other than text; the tools available change depending on

Chapter 1 Getting Started with Pages 29To open the Text Inspector:1 Click Inspector in the toolbar (the blue i button).2 Click the Text Inspector b

3 Contents 7 Welcome to iWork ’088 Welcome to Pages ’08 10 Welcome to Numbers ’08 12 Welcome to Keynote ’08 14 About This Book 14 Where to Go for M

30 Chapter 1 Getting Started with PagesUsing Styles and Creating ListsA style is predefined formatting for a particular kind of text, such as body

Chapter 1 Getting Started with Pages 31To open the Styles drawer:m Click the Styles button on the far left of the Format Bar (or choose View > S

32 Chapter 1 Getting Started with PagesTo apply a style to a paragraph:m Select the paragraph or paragraphs you want to change, and then do one of

Chapter 1 Getting Started with Pages 33 In the Format Bar, click the List Styles button and choose a style. In the Text Inspector, click List, an

34 Chapter 1 Getting Started with PagesTo turn off automatic list creation:m Choose Pages > Preferences, click Auto-Correction, and deselect “Au

Chapter 1 Getting Started with Pages 35Step 3: Add ObjectsThe Media Browser gives you quick access to your iTunes library, your iPhoto library, yo

36 Chapter 1 Getting Started with PagesAdding ObjectsYou can add objects—graphics, photos, movies, and so on—anywhere in a document (not only in me

Chapter 1 Getting Started with Pages 37The selection handles on the top of inline objects are inactive. You can’t drag these handles to resize the

38 Chapter 1 Getting Started with PagesTo change text-wrap options:m Select the object and do one of the following:Â In the Format Bar, choose an o

Chapter 1 Getting Started with Pages 39Adding ShapesPages comes with a variety of shapes you can add to your document.To add a shape:m Click the Sh

4 Contents 30 Using Styles and Creating Lists 35 Step 3: Add Objects 35 Using Media Placeholders 36 Adding Objects 37 Wrapping Text Around Object

40 Chapter 1 Getting Started with PagesTo add text inside a shape:m Double-click the shape and then type. If you type more text than fits in the sh

Chapter 1 Getting Started with Pages 41m To check spelling and view suggestions for misspelled words, choose Edit > Spelling > Spelling.m To

42 Chapter 1 Getting Started with PagesResearching InformationPages provides a variety of useful research and reference tools that you can use to e

Chapter 1 Getting Started with Pages 43Â RTF: RTF stands for Rich Text Format, a file format that retains most text formatting and graphics. You c

44 Chapter 1 Getting Started with PagesThe main differences between word processing and page layout documents are the following:Â Adding text. You

Chapter 1 Getting Started with Pages 45To try working in a page layout document, open the Extreme Newsletter template (choose File > New From Te

46 Chapter 1 Getting Started with PagesTo add a text box:1 Click Text Box in the toolbar.A floating text box appears on the page.2 To enter text in

Chapter 1 Getting Started with Pages 47To link text boxes:1 Click either of the blue tabs on the first text box.2 Click another text box, or create

48 Chapter 1 Getting Started with PagesAdding and Reordering PagesIn page layout documents, thumbnails of each page are displayed on the left side

Chapter 1 Getting Started with Pages 49To reorder pages:m Drag pages in the thumbnail viewer.To show or hide thumbnails:m Choose View > Show Pag

Contents 5 65 Step 3: Create a New Table 65 Adding a Table 66 Defining Table Elements 69 Formatting a Table 70 Working with Columns and Rows 73 A

50 Chapter 1 Getting Started with Pages3 When the window displays the portion of the image you want to appear, double-click the window, press Retur

Chapter 1 Getting Started with Pages 51Â Click the Edit Mask button.To mask an image with a shape: 1 Select an image, choose Format > “Mask with

52 Chapter 1 Getting Started with PagesRemoving Unwanted Areas from an ImageThe Instant Alpha tool converts areas of a certain color to transparent

Chapter 1 Getting Started with Pages 53As you drag, the selection grows to include the contiguous area that uses the same color. You can control ho

54 Chapter 1 Getting Started with PagesContinue to ExploreNow that you’ve completed the Pages tutorial, here are some suggestions for experimenting

2 552 Getting Started with NumbersThis chapter takes you step by step through the process of creating a simple spreadsheet.What You’ll LearnThis tutor

56 Chapter 2 Getting Started with NumbersStep 1: Create a New SpreadsheetTo get started, you’ll create a Numbers spreadsheet based on a template t

Chapter 2 Getting Started with Numbers 57Importing Excel and OFX DataIf you already have a document created in Microsoft Excel, you can import it i

58 Chapter 2 Getting Started with NumbersStep 2: Get Familiar with the Numbers WindowThis is what the template looks like when you first open it:

Chapter 2 Getting Started with Numbers 59Introducing TablesThe Loan Comparison table in the template you’re using has a header row, a header column

6 Contents 101 Chapter 3: Getting Started with Keynote101 What You’ll Learn 102 Step 1: Create a New Document and Choose a Theme 105 The Slide O

60 Chapter 2 Getting Started with NumbersTo learn some basic table characteristics:1 Select the Loan Comparison table by moving your pointer to the

Chapter 2 Getting Started with Numbers 61When a cell is selected, its border is highlighted. Also, reference tabs appear around the outside of the

62 Chapter 2 Getting Started with Numbers3 The value in the cell you just selected is derived using a formula that’s associated with the cell. To s

Chapter 2 Getting Started with Numbers 634 Click the cell containing the text Length in Months. When you click the small arrow that appears, a pop-

64 Chapter 2 Getting Started with NumbersTo see which table data is represented in the chart:m Click the “Monthly Payments” chart to select it. Int

Chapter 2 Getting Started with Numbers 65m To move tables and charts among sheets, drag them from one sheet to another in the Sheets pane.m To rena

66 Chapter 2 Getting Started with NumbersDefining Table ElementsNow you’ll practice resizing your new table and adding a header column, a header ro

Chapter 2 Getting Started with Numbers 67To resize your table by dragging selection handles:m Select your new table and then experiment with the va

68 Chapter 2 Getting Started with NumbersTo add a header column, a header row, and a footer row:1 Select your new table.2 Click the buttons in the

Chapter 2 Getting Started with Numbers 69Formatting a TableYou’ve already used a table style to quickly format your table. Now that your table has

Preface 7 Welcome to iWork ’08 This book will help you quickly create your first documents, spreadsheets, and slideshows. iWork ’08 includes three

70 Chapter 2 Getting Started with NumbersWorking with Columns and RowsNow you’ll practice manipulating a table’s columns and rows. To change the co

Chapter 2 Getting Started with Numbers 71b Click the arrow near the row 10 reference tab and choose Delete Selected Rows.3 In the header row and he

72 Chapter 2 Getting Started with NumbersNavigating from Cell to CellTo navigate among cells, you can use the arrow keys. But as you’ve just seen,

Chapter 2 Getting Started with Numbers 73Adding DataNow you’ll practice adding data, formatting data, and performing other operations on cell value

74 Chapter 2 Getting Started with NumbersOpen the Cells Inspector by clicking Inspector in the toolbar and then clicking the Cells Inspector button

Chapter 2 Getting Started with Numbers 75To sort rows:1 Click anywhere in the table.2 Rest the pointer over column B’s reference tab.3 Click the ar

76 Chapter 2 Getting Started with NumbersTo see text wrapping in action:m In cell A2, change Appliances to Kitchen appliances. The height of the ce

Chapter 2 Getting Started with Numbers 77In the table cell, click the up arrow in the stepper twice to increase the value in the cell to $6,000.Pre

78 Chapter 2 Getting Started with NumbersTo change the background color of a cell:1 Select cell F7, the bottom-right cell in your table.2 In the Fo

Chapter 2 Getting Started with Numbers 79To format a border at the bottom of the table:1 Click the reference tab for the footer row to select all t

8 Preface Welcome to iWork ’08 Welcome to Pages ’08 Just open Pages and start typing to create compelling letters, reports, and other word proces

80 Chapter 2 Getting Started with NumbersStep 4: Use Formulas and FunctionsNumbers can automatically perform calculations for you. For example, yo

Chapter 2 Getting Started with Numbers 81Adding a Quick FormulaTo perform a simple calculation using values in adjacent cells, the easiest approach

82 Chapter 2 Getting Started with Numbers3 To commit the value, click cell B2, type 4000, and then press Tab. Notice that the sum changes to $6,500

Chapter 2 Getting Started with Numbers 83The Formula Editor opens, with the formula in its text field. To add a formula using the Formula Editor:1

84 Chapter 2 Getting Started with NumbersTo use autofilling:1 Select cell C7.2 Drag the Fill handle to the right to select cells D7 and E7. The poi

Chapter 2 Getting Started with Numbers 853 In the Function Browser, select Numeric on the left and SUM on the right.4 Click Insert. The function ap

86 Chapter 2 Getting Started with Numbers5 In the Formula Editor or the Formula Bar, select everything inside the left and right parentheses, and t

Chapter 2 Getting Started with Numbers 87If you find a particular calculation very useful and you want to incorporate it into a table, drag the cal

88 Chapter 2 Getting Started with NumbersWhenever the grand total in My Table changes, the values in the Loan Principal row are automatically updat

Chapter 2 Getting Started with Numbers 89Numbers provides many chart types—pie charts, line charts, bar charts, and more. Most chart types have two

Preface Welcome to iWork ’08 9 Below, a Page Layout template is shown.Position text and graphics anywhere on your canvas.Use Instant Alpha to rem

90 Chapter 2 Getting Started with NumbersNumbers creates a 2D column chart that plots the two selected values. 4 Click the Row button in the upper

Chapter 2 Getting Started with Numbers 91Each row is now represented in the chart using a different color. Notice how the labels and legend beneath

92 Chapter 2 Getting Started with NumbersHere are ways to change a chart:m For quick formatting, use the Format Bar. Select the chart or one of the

Chapter 2 Getting Started with Numbers 93m For more extensive chart editing, use the Chart Inspector: Click Inspector in the toolbar and then clic

94 Chapter 2 Getting Started with NumbersTo change the chart:1 Select the chart you created.2 Choose the 3D pie chart from the pop-up menu in the u

Chapter 2 Getting Started with Numbers 95b Choose 3D Texture Fills in the top pop-up menu and Marble in the lower pop-up menu.c Click Apply All. Ad

96 Chapter 2 Getting Started with NumbersTo add an audio file, graphic, or movie:1 In the toolbar, click Media.2 In the Media Browser, click the Au

Chapter 2 Getting Started with Numbers 97Step 6: Share Your SpreadsheetWhen you want to share your spreadsheet with others, you have several optio

98 Chapter 2 Getting Started with Numbers6 Add headers and footers:a Click View in the toolbar and choose Show Layout. b Put text or graphics in th

Chapter 2 Getting Started with Numbers 99Printing and Exporting Your SpreadsheetYou can print a single sheet, or you can export your spreadsheet in